Accelerated People Management Ltd (“APM Group”, “we”, “us”, “our”) is committed to protecting your privacy. This policy explains what personal data we collect, why we collect it, how we use it, and the rights you have over it.
We are a specialist Engineering and Technical recruitment business. Handling personal data is central to what we do, so we take it seriously.
1. Who we are
Accelerated People Management Ltd is a company registered in England and Wales.
- Email: apm@apm-group.co.uk
- Telephone: 01322 472100
We are the data controller for the personal data described in this policy.
2. The personal data we collect
The data we hold depends on your relationship with us.
If you are a candidate
- Name, address, telephone number and email address
- Your CV, employment history, qualifications, training and professional memberships
- Details of the roles you are seeking, your salary expectations and your notice period
- References and the outcome of any interviews or assessments
- Evidence of your right to work in the UK, which may include passport, visa or identity documents
- Notes from our conversations with you about your search
If you are a client
- Name, job title, business address, telephone number and email address
- Details of your hiring requirements and the roles you are recruiting for
- Records of our correspondence and agreements with you
If you visit our website
- Any information you submit through our enquiry or application forms
- Technical information such as IP address, browser type and pages visited, collected through cookies and similar technologies
3. Special category data
In limited circumstances we may hold data that UK GDPR treats as special category, for example health information where a reasonable adjustment is needed for an interview, or diversity monitoring information where you have chosen to provide it.
We only process this data where we have a lawful basis to do so and, where required, your explicit consent. You are never obliged to provide it.
4. How we obtain your data
- Directly from you, when you apply for a role, register with us, contact us or use our website
- From job boards and professional networking websites where you have made your profile available to recruiters
- From referees you have nominated
- From clients, where they provide information relating to your application
- From publicly available sources, such as company websites
5. Why we use your data and our lawful basis
| Purpose | Lawful basis |
|---|---|
| Matching candidates to suitable vacancies and putting candidates forward to clients | Legitimate interests |
| Providing recruitment services to our clients | Contract or legitimate interests |
| Verifying your right to work in the UK | Legal obligation |
| Keeping you informed about relevant opportunities | Legitimate interests or consent |
| Marketing communications | Consent, or legitimate interests for existing business contacts |
| Maintaining our business records and meeting legal or regulatory obligations | Legal obligation |
| Improving our website and services | Legitimate interests or consent for non-essential cookies |
Where we rely on legitimate interests, our interest is in operating a recruitment business and connecting candidates with suitable employers. We have assessed that this does not override your rights and freedoms.
6. Who we share your data with
We may share your personal data with:
- Clients, where we are putting you forward for a role. We will always discuss this with you first.
- Referees you have nominated.
- Service providers who support our business, such as our IT, hosting, recruitment software and email providers. These providers act on our instructions and are bound by contract.
- Professional advisers, such as our accountants and legal advisers.
- Regulators or law enforcement, where we are required to do so by law.
We do not sell your personal data.
7. International transfers
Your data is primarily stored and processed within the UK and the European Economic Area. Where any of our service providers process data outside these areas, we ensure appropriate safeguards are in place, such as UK adequacy regulations or the International Data Transfer Agreement.
8. How long we keep your data
We keep personal data only as long as we need it.
- Candidate records: retained for as long as we have a legitimate reason to keep them, reviewed periodically, after which they are deleted or anonymised.
- Client records: retained for the duration of our relationship and for a reasonable period afterwards.
- Financial records: for at least six years, as required by HMRC.
- Website enquiry data: retained only as long as needed to deal with your enquiry, unless it becomes part of a candidate or client record.
Where you ask us to remove your data, we will do so unless we are required to keep it for a legal reason.
9. How we protect your data
We maintain appropriate technical and organisational measures to protect personal data against unauthorised access, loss or misuse. These include access controls, secure hosting, encryption in transit, and staff training on data protection.
No transmission over the internet can be guaranteed as completely secure, but we take reasonable steps to protect information you send us.
10. Your rights
Under UK data protection law you have the right to:
- Be informed about how your data is used, which is the purpose of this policy
- Access a copy of the personal data we hold about you
- Rectification of inaccurate or incomplete data
- Erasure of your data in certain circumstances
- Restrict processing in certain circumstances
- Data portability, to receive your data in a portable format
- Object to processing based on legitimate interests, and to direct marketing at any time
- Withdraw consent at any time, where we rely on consent
To exercise any of these rights, contact us at apm@apm-group.co.uk. We will respond within one month.
11. Cookies
Our website uses cookies to make the site work, to remember your preferences and to help us understand how the site is used.
- Essential cookies are necessary for the website to function and cannot be switched off.
- Analytics cookies help us understand how visitors use the site so we can improve it.
- Marketing cookies may be used to measure the effectiveness of our advertising.
Non-essential cookies are only set with your consent. You can change your preferences at any time through your browser settings or our cookie notice.
12. Complaints
If you are unhappy with how we have handled your personal data, please contact us first at apm@apm-group.co.uk so we can try to resolve it.
You also have the right to complain to the Information Commissioner’s Office:
- Website: ico.org.uk
- Helpline: 0303 123 1113
13. Changes to this policy
We may update this policy from time to time. The date at the top shows when it was last revised. Where changes are significant, we will bring them to your attention.